Grants and Administrative Manager

Grants and Administrative Manager 

Formed in 1961 by Joseph J. Zilber, the Zilber Family Foundation is a private independent grantmaking institution dedicated to increasing access to social and economic opportunity. We work with and support nonprofits and communities to address basic needs, advance economic stability, deliver nonprofit sector support, and further invest in legacy projects initiated by our founders, Joseph and Vera Zilber.

We have an excellent opportunity for a Milwaukee-based Grants and Administrative Manager!

The Grants and Administrative Manager is a dynamic and engaged contributor to the team who plays a key role in the administration of the Zilber Family Foundation’s grantmaking process. This includes managing the entire grant cycle—from application to payment, monitoring, and closeout—while ensuring compliance with Foundation policies. The manager is also responsible for maintaining accurate and timely grant data, improving procedures, and generating financial and impact reports. This position also provides essential administrative support to the Foundation staff and board.

Key Responsibilities:

Grants Management (70%)

Oversee the coordination of grant applications, agreements, and payments.

• Serve as the primary contact for inquiries from potential and existing partners regarding the grant portal.
• Manage the grants database (Foundant), ensuring it operates efficiently and in line with best practices.
• Monitor grants to ensure compliance with financial procedures and timelines, working closely with the executive director and finance team.
• Support the preparation of audit documentation and financial reporting.

Administrative Support (30%)

• Provide administrative support to the executive director and Foundation staff, including coordinating schedules, drafting correspondence, arranging travel, and handling phone calls.
• Support the Foundation’s communications efforts by updating websites and social media platforms.
• Manage office supplies, perform financial activities such as accounts payable and reimbursements, and support meeting preparation for staff and board meetings.
• Assist with maintaining accurate stakeholder contact lists and offer technical assistance on internal collaboration tools.

Skills and Attributes Needed

• Excellent planning and organizational skills with high attention to detail, accuracy, protocol and deadlines
• Strong logic, analytical and problem-solving abilities
• Excellent communication skills: written, verbal, presentation
• Exceptional interpersonal skills, able to interact with staff, board members, grantees, stakeholders, and others with differing perspectives and interests
• Self-directed and results-oriented, ability to work independently and collaboratively in a team environment
• Ability to take initiative and develop solutions quickly and effectively
• High level of flexibility and responsiveness with the ability to shift priorities

Qualifications:

• Bachelor’s degree from four-year college or university preferred
• 3-5 years related professional experience and/or training preferred
• Previous nonprofit or foundation experience preferred
• Proficient in Microsoft Office, with familiarity in Foundant or similar database system

We offer an excellent compensation and comprehensive benefits package including hybrid work environment, paid time off, health, dental, vision, and group term life insurance, 401k with company match and wellness/fitness reimbursement.  

The salary range for this role is between $80,000 – $105,000.