Organizational Overview: World Affairs Seminar (WAS), a freestanding nonprofit group based in West Allis (WI), began in 1977 as a Rotary District 6270 program. WAS is an immersive, weeklong, academic summer camp for high-school students worldwide. The 2025 edition is set for June 21 – 27 at Carroll University in Waukesha. The theme is Peacebuilding: Creating Lasting Change. The Seminar convenes students from diverse backgrounds to promote peace through cultural understanding by engaging in lively dialogue about pressing global issues. Delegates apply their new knowledge by creating final projects they can bring home to their community, and by participating in a Diplomacy Simulation. The Seminar attracts 200 high school students from multiple countries each year, numbering 30,000 alumni to date. A recent delegate proclaimed WAS the “Best. Week. Ever.”
Position Summary and Scope: Key administrative colleague who oversees WAS student delegate registration, related Seminar communications and office management for nonprofit group that advances peace through understanding by training tomorrow’s global leaders.
Reports to: Executive Director
Knowledge, Skills and Abilities: Solid verbal and written communications skills. Ability to set priorities and work independently. Detail-oriented and well-organized. Proficiency in MS Office Suite and other applications, such as Zoho (or similar CRM software), MailChimp and Sync, a cloud data storage site. (While some accounting is required, a professional bookkeeper maintains WAS financial data.) Camp experience a plus.
Hourly Wage, Benefits and Work Conditions: Hours vary, averaging 10 hours per week, with significant seasonal variability. Remote work possible, except during the week of the Seminar. Free, adjacent parking. Must be available full-time the second half of June, with increased hours around February and May. Hourly wage: $18 – $20.
Duties and Responsibilities:
- Manage student delegate registration process.
- Maintain databases of Seminar sponsors, students, staff, and volunteers.
- Manage sponsor and delegate information requests.
- Make logistics arrangements for delegate arrivals and departures.
- Manage communications with stakeholders.
- Process payments in coordination with bookkeeper and Executive Director.
- Collaborate with Program Director to maintain WAS website, post content to social media accounts and maintain WAS on-line presence and subscriptions.
For consideration, please email a cover letter and resume by Monday, January 27, to Francis X. Vogel, WAS Executive Director, at fvogel@worldaffairsseminar.org. Type “WAS Office Manager / Registrar” in the subject line. If interested, apply as soon as possible, before the deadline. No phone calls, please. Thank you in advance for your application!