Recreation Resource – Program Compliance

Job Summary

The Milwaukee Public Schools Department of Recreation and Community Services is seeking a highly organized and detailed oriented individual with exemplary communication skills to join our Program Compliance Team. The ideal candidate possesses the ability to multi-task and manage multiple compliance related projects in order to support the recruitment and hiring of over 1,500 part-time staff on an annual basis.

Pay rate: $17 / hour

Position Summary

• Provides excellent customer service by greeting and assisting visitors, addressing inquiries, and directing them to the appropriate resources or personnel.

• Assist in the recruitment and hiring process for part-time employees, including maintaining the job posting webpage, posting on external recruitment sites, and collecting hiring paperwork.

• Guides identified candidates through the application process and participates in the initial screening process as needed.

• Assists in the development of strategies to attract applicants for critical shortage areas and hard to fill positions.

• Collects and prepares recruitment data for reports to Milwaukee Recreation Administration.

• Represents Milwaukee Recreation at career fairs and community events, fostering collaboration between Milwaukee Recreation and key recruitment sources.

• Supports the transition of employee files to a digital filing system, ensuring accuracy, organization, and efficiency.

• Maintains accurate and up-to-date employee records and organizes annual file purges.

• Manages incoming mail and other materials, ensuring proper routing and distribution.

• Provide general administrative support to the HR department, including filing, data entry, and preparing reports.

• Assists in other program compliance projects and initiatives as assigned.

• Other duties as assigned.

Supervision Required

Reports to the Recreation Supervisor (Part-time Human Resources)

Job Requirements

• Be at least 18 years of age.

• Able to meet the scheduling needs for this position.

• Access to reliable transportation.

• Must possess a valid drivers license, good driving record and the MPS required level of personal auto liability insurance.
• Able to lift up to 50 lbs.

Preferred Experience

• An associate or bachelor¿s degree in human resources, marketing, communications, or a related field is preferred. Current students pursuing a degree in one of these fields are encouraged to apply.

• Minimum of two (2) years of office experience.

• Experience with maintaining file systems.

Knowledge, Skills, Abilities

Knowledge 

• Knowledge of basic human resources principles and best practices, particularly in recruitment and compliance.

• Knowledge of employment laws and regulations related to hiring and record-keeping.
• Knowledge of office software, including FileMaker Pro, Microsoft Office Suite, and Google Workspace (Sheets, Docs, etc.).

Skills 

• Strong verbal and written communication skills.

• Exceptional attention to detail to ensure accuracy in hiring documentation and employee records.
• Exceptional attention to detail to ensure accuracy in hiring documentation and employee records.

Abilities 

• Ability to establish and maintain positive relationships with customers, colleagues, applicants, and community partners.

• Ability to quickly learn and adapt to new processes, technologies, and compliance requirements.

• Ability to handle sensitive and confidential information with discretion.

• Ability to prioritize and manage workload in a fast-paced environment with shifting demands.

• Ability to take initiative and demonstrate ownership over responsibilities.

Working Environment

• Standard office environment.

• The position requires availability for shifts scheduled Monday through Friday between 8:00 AM and 5:00 PM, with occasional evening and weekend hours as needed.