Bookkeeper/Accountant

Position Overview:

We are seeking a Bookkeeper/Accountant to join our team at Nonprofit Bookkeeping that is detail-oriented, mission-driven, and is passionate about supporting the amazing people that lead and run nonprofit organizations. The ideal candidate will have experience working with nonprofit financials and will play a key role in ensuring that our clients’ financial records are accurate, up-to-date, and in compliance with nonprofit accounting standards. The Bookkeeper will be responsible for day-to-day accounting and bookkeeping tasks, including but not limited to maintaining financial reporting for multiple clients, processing transactions, reconciling accounts, and supporting financial reporting.

The right candidate should expect an initial training period with part time hours with the potential for hours to increase to full time as work is assigned and mastered. The expectation would be to ascend to a full time (or work an agreed upon set of hours weekly) based on the employee’s performance and business needs.

Who We Are and What Sets Us Apart:

We enjoy giving nonprofits the financial insight and clarity to enrich their missions.

What it’s like working for Nonprofit Bookkeeping:

• A fun environment where teamwork creates balance and freedom:
• A TEAM of professionals in every aspect, willingness to help each other and stack hands to meet our commitments is paramount
• We have FUN with our clients and as a team. While we know when to focus, we also share jokes, memes, and fun stories about our lives.
• Authenticity – genuine, honest, and open
• Integrity – we do what we say we will do and do it right
• Respect – we treat each other and our clients as we would like to be treated

Key Responsibilities:

General Ledger Maintenance:

• Record, categorize, and review financial transactions in the general ledger.
• Ensure accurate coding of expenses and revenue per chart of accounts.
• Process and adjust journal entries

Accounts Payable & Receivable:

• Process vendor invoices, ensuring proper approval and timely payment.
• Track and record incoming revenue, including donations, grants, and program fees.
• Reconcile outstanding receivables, follow up with clients as needed.

Bank & Credit Card Reconciliation:

• Reconcile bank accounts and credit card statements on a monthly basis.
• Investigate and resolve discrepancies in reconciliations.

Payroll Processing:

• Assist with the preparation of client payroll
• Ensure payroll tax filings and other related reports are submitted accurately and on time.

Financial Reporting & Budgeting:

• Assist in the preparation of monthly, quarterly, and annual financial reports for internal stakeholders (Executive Director, Board of Directors).
• Prepare financial statements (Statement of Activity, Statement of Financial Position, etc.) and ensure they comply with nonprofit accounting standards (e.g., FASB).

Grant Compliance & Reporting:

• Track restricted funds, ensuring proper allocation based on guidance from the clients.
• Ensure compliance with financial policies and procedures related to grants.

Audit & Tax Filings:

• Assist with the preparation of documents and reports for annual audits.
• Support the filing of 990s and other tax-related documents required for nonprofits.

Record Keeping & Documentation:

• Maintain organized, accurate, and complete financial records for easy retrieval and compliance.
• Ensure proper filing and retention of financial documents in accordance with local state and federal agencies.

Client Communication:

• Manage client relationships by supporting financial questions and concerns from our clients and be the ‘face’ of NPBK.
• Establish reporting periods/deadlines with clients and/or their board members
• Answer client emails, report requests, and questions within 24 hours
• Obtain access to clients’ accounts and establish preferred communication methods

Qualifications:

Education & Experience:

• Associate’s degree in Accounting, Finance, or related field preferred, or equivalent experience will be considered.
• Prior bookkeeping experience, preferably in a nonprofit organization.
• Knowledge of nonprofit accounting principles, including fund accounting and 990 tax filings, is highly preferred.

Technical Skills:

• Proficiency in accounting software (QuickBooks Online and Microsoft Excel), technology applications (Google applications, Adobe, etc), bill payment software (Ramp, Bill.com, etc.), expense management software (Expensify, Divvy, etc.), payment Processing software (Paypal, Stripe, etc.), management software (Network for Good, Salesforce, Little Green Light, Bloomerang, etc.).
• Familiarity with nonprofit financial reporting and compliance requirements preferred.
• Experience with payroll processing and knowledge of payroll systems (e.g., ADP, Gusto) is a plus.
• Keeper experience is a bonus

Soft Skills:

• Strong attention to detail, accuracy, and organization.
• Ability to work independently and collaboratively as part of a team.
• Excellent communication skills, both written and verbal.
• Ability to manage multiple priorities and meet deadlines.
• Ability to work independently and to ask for help when needed

Other Qualifications:

• Knowledge of nonprofit tax laws and regulations is a plus.
• Strong problem-solving skills and ability to troubleshoot discrepancies.
• High level of integrity and discretion in handling confidential financial information.

Benefits:

• Flexible, remote, work environment
• Competitive compensation commensurate with experience.
• Paid time off and holidays.
• 401K with up to 4% company match
• QSEHRA for qualified employees working an average of more than 20 hours per week
• A supportive and mission-driven work environment.

Physical Demands:

This position requires extensive computer work and sitting for most of the workday. The position may require travel on an as needed basis. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Confidentiality:

The employee agrees that the information that comes into their possession or knowledge may consist of information that is exempt from disclosure to the public or other persons under state and federal laws. The employee agrees to hold confidential information in confidence and not to use it for any purpose other than job responsibilities related to the role. Employee is not to release, divulge, publish, transfer, sell, disclose, or otherwise make this information known to any other party without Nonprofit Bookkeeping’s written consent. Unauthorized use of confidential information, that of Nonprofit Bookkeeping and its clients and personnel, may lead to disciplinary or legal action and/or termination.

We are an equal-opportunity employer and encourage individuals from all backgrounds to apply.

Not accepting applicants located in: California, New York, New Jersey, or Pennsylvania