Organizational Overview: World Affairs Seminar (WAS), a freestanding nonprofit group based in West Allis (WI), began in 1977 as a Rotary District 6270 program. WAS is a unique, immersive, weeklong, academic summer camp for high-school students worldwide. The 2025 edition is set for June 21 – 27 at Carroll University in Waukesha. The theme is Peacebuilding: Creating Lasting Change. The Seminar convenes students from diverse backgrounds to discuss issues in a positive environment and promote peace through cultural understanding. Delegates apply their new knowledge by creating and presenting final projects, and by participating in a Diplomacy Simulation. The Seminar attracts 200 high school students from multiple countries each year, numbering 30,000 alumni to date. A recent delegate proclaimed WAS the “Best. Week. Ever.”
Position Summary and Scope: Key administrative colleague who oversees WAS student delegate registration, related Seminar communications and office management for nonprofit group that advances peace through understanding by training tomorrow’s global leaders.
Reports to: Executive Director
Knowledge, Skills and Abilities: Exceptional verbal and written communications skills. Ability to set priorities and work independently. Highly detail-oriented and well-organized. Proficiency in MS Office Suite and other applications, such as Zoho (or similar CRM software), MailChimp and Sync, a cloud data storage site. (Note: while some accounting is required, WAS uses a professional bookkeeper to maintain financial data.) Camp experience a plus.
Hourly Wage, Benefits and Work Conditions: Hours vary, generally 10 – 15 hours per week, with a hybrid work option. Basic office environment located on the second floor (no elevator). Free, adjacent parking. Very flexible “time off/time away” policy, given work demands. Must be available full-time during June with increased hours around February and May. Competitive hourly wage.
Duties and Responsibilities:
- Maintain databases of Seminar sponsors, students and staff.
- Process sponsor requests for information/general customer service assistance.
- Oversee registration process.
- Arrange for bus transportation to and from airports for student arrival/departure.
- Process direct mail outreach to key constituent groups.
- Collaborate (with Program Director) on e-mail outreach to key constituent groups.
- Provide administrative support (maintain lists, process payments and correspondence, etc.)
- Coordinate with bookkeeper to support accounting processes.
- Other duties may be assigned, to better ensure the Seminar’s success.
For consideration, please email a cover letter, resume and hourly wage expectations by Thursday, November 7, to Francis X. Vogel, WAS Executive Director, at fvogel@worldaffairsseminar.org. Type “WAS Registrar/Office Manager” in the subject line. No phone calls, please. Thank you in advance for your interest in the position!